timeline guidance, tips, & more!
Wedding Tale Guide
Welcome
A NOTE ABOUT THIS GUIDE
I'm so excited to be working with you and getting to know you over the upcoming weeks/months leading to your special day! I know photography is one of the larger investments you're making for your wedding day and I'm so honoured you chose to work with me!
Even if you're working with a wedding planner or you're planning a simple wedding, there are likely still a lot of moving pieces left leading up to theeee day!
Having photographed quite a few love tales over the past few years and even while I was an event planner for a bit, I've found many couples have similar questions at the beginning of the process. So, I thought it would be neat if I put everything in one place (hello guide) that walks you through everything from timelines to inclement weather.
-Chettara
Thank you again for choosing to work with me and please don't hesitate to reach out if you have any questions or if I can offer additional guidance throughout your wedding planning process!
Shooting Style Note
If you worked with me on your engagement tale before snagging me up for your wedding you know this already, but if you didn't I wanted to let you know... I take the photojournalistic approach (candids are life), so there is no posing involved (aside from Family Formals). I may give prompts to evoke movement & emotion but I'm all about you being YOU and posing doesn't do YOU and your love justice.
Vendors
I know some peeps who can help make your day magical.
Over the years, I've learned the important role quality vendors play in creating a stress-free wedding day. I've worked with all of the vendors below and I can't recommend them enough! This is not a paid list - I chose these vendors for both the quality of their work as well as their professionalism on the actual wedding day.
WEDDING PLANNERS
FLORAL DESIGNERS
ViDEOGRAPHY
HAIR & MAKEUP
CAKES
OFFICIANT
There's a big difference between looking at yourself in the mirror at a hair and makeup trial and actually seeing how that hair holds up in the elements and how that makeup photographs. When it comes to being confident in your choices on your wedding day, photos are invaluable!
If you're considering a Wedding Portrait Tale (this is separate from your actual wedding day), I recommend a full trial run of hair, nails, makeup and your bouquet. I typically spend 1-2 hours shooting wedding portrait tales and it's nice to have something to hold to make your hands feel a little less awkward!
When it comes to choosing a location for your wedding portrait tale, I recommend using locations that are well manicured, clean, and have great variety in indoor and outdoor locations. If your style and your wedding day lean more towards city vibes, I have spots for days!
Wedding Portraits
One of the biggest advantages of a Wedding Portrait Tale is that they can serve as a practice run for the big day that you can SEE.
Wedding venues are usually a wonderful place to start - especially historic homes and resorts that have well manicured areas. We want to keep your dress as clean as possible and still get a lot of amazing images inside and outside.
When it comes to selecting a date for your wedding portrait tale, another great thing to keep in mind is the weather. In order to avoid being too hot during the summer months or too cold during the winter months, I highly recommend Spring and Fall. However, I'll shoot anytime and anywhere there's great light!
Many venues charge a fee for portrait tales. Although inconvenient, the fee is often worth it in order to have use of their getting ready room and other venue services. We typically have to work with the venues on times, but I love to shoot wedding portraits in the afternoon as late as we can to get that softer afternoon light. However, if your venue has strict hours, I'm happy to work with their allotted time frame.
Make sure to bring your jewelry, your veil and your shoes to your wedding portrait tale!
Dress/Suit
Undergarments
Shoes
Veil
Bouquet
Ring
Hair pieces and jewelry
Wedding Portrait Tale Checklist
That moment a couple sees each other for the first time on their wedding day is some kind of magic. This is true whether the couple chooses to wait until one walks down the aisle or chooses to do a 'first look' prior to the ceremony.
First looks—a private moment couples choose to spend together prior to the wedding ceremony—have become more popular over the last few years. A little over half of my couples this year have chosen to do a first look.
Here are 3 reasons to consider a
‘first look’:
Is a First Look Right for You?
If you're wondering whether a first look is right for you, stop here.
Once the ceremony begins, the day takes off quickly. A ‘first look’ is an opportunity to enjoy some quiet time alone, enjoy each other’s company, and reflect on all this day means before your day takes off.
Wedding days can be a whirlwind and they tend to fly by. There’s much to do, and a lot of people to see and to catch up with. I always encourage couples to take a few minutes every so often during their wedding to stop and soak in all of the magic.
1. A first look cuts through the chaos of the day.
When there is no first look, the majority of the pictures have to be taken after the ceremony. Family pictures are generally done as soon as the ceremony ends because it’s the easiest time to round everyone up. Next up is full wedding party, and then couple portraits. This generally runs into cocktail hour.
A first look opens up time prior to the ceremony for full wedding party pictures and, sometimes, for a couple portraits (although I prefer to do couple portraits at sunset). This allows the couple to get the most out of cocktail hour, which makes the rest of the evening feel less rushed.
2. It makes more time for Pictures without sacrificing cocktail hour.
If you’re expecting poor weather on your wedding day, it might be best to plan on a first look because it gives you more options for pictures. If it’s pouring rain after the ceremony, you’ll be thankful you had pictures done in advance.
And reason 3b is for all you cryers out there (I'm totally one of them). If you know the tears are going to fly the first time you see your other half the day of your wedding, a first look will give you time to freshen up before the ceremony.
First look or not, the first time you see each other on your wedding day is pure magic.
3. Avoid possible bad weather and/or have time to freshen-up after crying
Wedding Day Timeline
building the perfect
Whether you choose to do a first look or the traditional "no see before the ceremony" I will work with you on making sure you have the best timeline and plan for your visual tale.
If you're choosing to go traditional, you'll need two different sets of photo times: images taken before the ceremony and images taken after the ceremony.
You'll need to plan for about one hour of pre-ceremony wedding photos (wedding party and family) per person and at separate times. You'll also need 15 minutes of combined wedding party portraits, 15 minutes of combined family portraits (family portraits are usually calculated 2-3 mins per grouping) and at least 30 -45 minutes of couple's portraits after the ceremony if you're not doing any portraits together until after the ceremony.
Whether you're planning a first look or sticking with tradition and not seeing your significant other until you walk down the aisle, I have tips to help make planning your timeline as easy as possible!
If you're doing a first look, photos can be done all at one time, taking an average total of 2 hours pre-ceremony.
If you choose a traditional aisle reveal, all I ask is that you keep your ceremony time in mind when planning your wedding.
If you're planning a sunset ceremony or an evening ceremony, it's best to do all photos before the wedding, as daylight is crucial to getting amazing portraits for your families, wedding party and your couples portraits. Making sure we have enough time while the sun is up is a great way to make the traditional ceremony work.
12 p.m.
I arrive at Celebrant A's getting ready location and Second Shooter (if added) arrives at Celebrant B's getting ready location.
12pm - Getting Ready
Note: Ideally by the time i arrive, hair and makeup is already wrapping up. If something is going to delay the beginning of the day, it’s often HMUA. If I'm shooting solo, I will stagger arrival time.
1:15 p.m.
Celebrant B and party depart for ceremony site.
1:15pm - Guys Depart
1:30 p.m.
Celebrant A and party depart for ceremony location.
1:30pm - Ladies Depart
1:45 p.m.
The first look takes place.
1:45 First Look
Note: The First Look can take place at the getting ready location, ceremony, or reception location. It’s up to you! I'm always happy to make recommendations.
2:00 p.m.
Couple and Wedding Party portraits.
2:00pm - Portraits
3:00 p.m.
The ceremony takes place.
3:00PM Ceremony
3:30 p.m.
Family portraits.
3:30pm Family Portraits
Note: I do family portraits right after the ceremony because everyone you need will be easy to grab. If you can give your family notice that we’ll be taking pictures immediately after the ceremony, that will also ensure that no one wanders off. I’ll help you create a list of family portraits before the big day.
4:00 P.M.
Additional Wedding Party & Couple Portraits
4:00pm Portraits
Note: Depending on what was taken before the ceremony, we might grab 1 or 2 more full Wedding party shots.
4:30 p.M.
Cocktail Hour
4:30pm Cocktail Hour
Note: The great thing about doing a First Look is that it gives you more time at cocktail hour. I’ll grab some pictures of your guests while you enjoy the hour.
5:00 P.M.
Introductions & First Dance
5pm Introductions
5:30 P.M.
Welcome toasts & salads followed by speeches and entrees.
5:30pm Dinner
6:00 P.M.
Sunset Portraits
6pm Sunset Portraits
I’ll make sure to grab you two about 45 minutes before the sun sets. This is usually the best light of the day!
6:30 P.M.
Dancing begins
6:30pm Dancing
7:15 P.M.
Cake cutting followed by bouquet toss.
7:15pm Traditions
8:00 P.M.
I say good-bye
8:00pm Photographers Depart
1 p.m.
I arrive at Celebrant A's getting ready location and Second Shooter (if added) arrives at Celebrant B's getting ready location.
1pm - Getting Ready
Note: Ideally by the time i arrive, hair and makeup is already wrapping up. If something is going to delay the beginning of the day, it’s often HMUA. If I'm shooting solo, I will stagger arrival time.
2:00 p.m.
Celebrant B and party depart for ceremony site & take pre-ceremony group photos.
2:00pm - Guys Depart
2:15 p.m.
Celebrant A and party depart for ceremony location and take pre-ceremony group photos.
2:15pm - Ladies Depart
3:00 p.m.
The ceremony takes place.
3:00PM Ceremony
3:30 p.m.
Family portraits.
3:30pm Family Portraits
Note: I do family portraits right after the ceremony because everyone you need will be easy to grab. If you can give your family notice that we’ll be taking pictures immediately after the ceremony, that will also ensure that no one wanders off. I’ll help you create a list of family portraits before the big day.
4:00 P.M.
Wedding Party & Couple Portraits
4:00pm Portraits
Note: Depending on what was taken before the ceremony, this normally takes about an hour total.
5:30 P.M.
Introductions & First Dance
5:30pm Introductions
6:00 P.M.
Welcome toasts & salads followed by speeches and entrees.
6:00pm Dinner
7:30 P.M.
Sunset Portraits
7:30pm Sunset Portraits
I’ll make sure to grab you two about 45 minutes before the sun sets. This is usually the best light of the day!
8:00 P.M.
Dancing begins
8:00pm Dancing
8:30 P.M.
Cake cutting followed by bouquet toss.
8:30pm Traditions
9:00 P.M.
I say good-bye
9:00pm Photographers Depart
Short Wedding Sample Timeline
4PM
Getting Ready & Details
5PM
Ceremony & Mingling
6PM
Couple Portraits
(multiple locations & activities)
8PM
Photographer(s) Depart
Based off of a 8pm Sunset
If the forecast is calling for rain, fear not because rainy days can still be beautiful!
If rain is in the forecast, I highly recommend ordering a few clear umbrellas on Amazon. It also might be good to re-evaluate portrait locations to make sure we can still shoot in natural light - even if it means heading offsite.
Rain Tips
If you don't own a pair of rain boots, now may be a great time to order a pair - even if you're just wearing them in between shooting locations.
If you're not working with a planner, it might also be a good idea to check in with your entire vendor team to make sure they're aware of the weather. Hair and makeup may need to be tweaked to withstand humidity and if your wedding is outdoors, DJs and bands may need to take extra precaution to protect their gear. A quality rental team can also minimize the amount of mud at outdoor events.
While I can't guarantee that rain on your wedding day is good luck (oh how I love some superstitions), I can and will put a plan in place to ensure a beautiful day and memorable imagery to tell your tale properly.
Rainy day weddings may require a little more flexibility and creativity, but there isn't any reason why they can't be as beautiful and as joyful as any other wedding day!
Wedding Day Details
I love capturing all the little details you've carefully chosen to be a part of your wedding tale! Once I arrive at your wedding, I'll need about 30 minutes to capture and style details. I recommend choosing a getting ready location (I'll touch on this in a bit) filled with natural light and, if possible, please keep the space free from trash and clutter.
It would be wonderful if you could put all of your rings, jewelry, shoes, veil, purse, perfume, invitations and other keepsakes together in one spot for me. Please unwrap your dress/suit but don't worry about styling it - I'll hang it in a beautiful spot!
Dress
Dress Hanger
Rings (both engagement and wedding bands)
Shoes
Veil
Bouquet
Ring (special)
Hair pieces
Jewelry
Invitation Suite ( 2 full sets with envelopes + stamps)
Any other paper stationery you may have like program cards.
Details Checklist
Socks (if they're special)
Cuff Links
Tie or Bow Tie
Pocket Square
Boutonnière
Vows Book
Rings
Anything else that is special or sentimental.
Vow Book
Any other sentimental keepsakes you would like to include.
Bonus: I'd love to have a few cuts of the florals you'll be using throughout your wedding day. If your florist will supply me with a small bucket of extra pieces I will not only be a happy camper but I can also incorporate those in your detail shots.
Getting Ready
I wanted to touch briefly on your getting ready location. If you're getting set to go at your venue/home... awesome but if you planned on getting a hotel room.... let's take a pause and chat about that.
Hotel lighting and tones aren't ideal (we're talking unnecessarily yellow or some other weirdness depending on which hotel) and oftentimes don't leave much space to be creative (like hanging up your dress or details). Instead, consider going the AirBnb route! Look for places that have a good amount of natural light and has a quirk or two. I would prefer in-home natural light over hotel any day. However, that's my opinion, if you want to get ready at a hotel, we'll make it work! It's your day, so do whatever speaks to YOU.
When I can, I always try to take a photo of your rings while you're getting ready. If possible, try to have your engagement ring cleaned or clean it yourself. To clean at home, soak your ring in warm water with dishwashing soap for 20 to 40 minutes. Then gently brush the stone with a soft toothbrush, rinse and repeat if needed.
**There will be moments when I may get close-ups with them on your hands. It'll be ideal for both of you to have a nice manicure to show off the goods.**
The Rings
For family portraits, I’ll place you in the center of a large group photo with all of your grandparents, aunts, uncles, cousins, siblings, godparents, etc. And then we’ll remove the extended family so it’s just grandparents, parents and siblings.
I’ll keep removing family members and switch a few closer family members in and out so we get photos of you and your parents, you and your siblings, some with your spouse and your family, etc. Then I’ll repeat the process with your spouse's family. The whole thing will go quicker and smoother if you let family know how the portrait process will work ahead of time.
When I send out the pre-wedding questionnaire, I'll ask you for a list of specific groupings, special situations (such as divorces or handicapped family members & more), but if you want to start brainstorming photos in the meantime, you'll find our typical list below.
If time is a major issue, I will in many cases have family members line up in shoot order.
Family Formals
Your entire family, dressed up and together.
Celebrant A + Celebrant B + A's Extended Family
Couple + A's Parents + A's Siblings + A's Grandparents
Couple + A's Parents + A's Siblings
Couple + A's Parents
Couple + A's Siblings
A + Mom
A + Dad
Couple + B's Extended Family
Couple + B's Parents + B's Siblings + B's Grandparents
Couple + B's Parents + B's Siblings
Couple + B's Parents
Couple + B's Siblings
B + Mom
B + Dad
Portrait Tale Checklist
Please note that this list is just a starting point and that I'm happy to take any requested family portraits as long as time allows!
Consider Unplugging
If you've been to a wedding recently, you may have seen a sign from the happy couple asking for their guests to remain "unplugged" during the ceremony.
And while it might seem like a strange request to ask guests to put down their phones, there's a pretty good reason for it! You made a big investment in photography and I'm sure one of the last things you want on your wedding day is for photos of your ceremony to be filled with obtrusive iPhones, iPads and relatives standing in the aisle with their own cameras. In order to help me do the best possible job capturing your wedding, I recommend asking guests to unplug during the ceremony.
1. If you're getting married in the summer months, a "not-so-heavy" snack or lunch time before portraits is always a good idea for you and your bridal party to avoid hungry bellies and passing out!
2. If it's going to be hot, a cooler of cold waters and frozen washcloths can help keep a wedding party cool - especially if your men are wearing lots of layers.
3. Make sure and have your bouquet delivered in time to make an appearance for the detail shots and for your first look. Often they are delivered in water and need to be dried off before use. Having towels handy can help.
4. If you're planning on having a first look with your wedding party or a parent, they often feel more comfortable being fully dressed in their wedding attire.
5. If your reception is at a separate venue, add some "fluff time" so that I can run over to the venue to capture it while it's still "untouched" by guests.
Additional Tips
After shooting quite a few wedding tales in the past few years, I'm happy to share a few additional tips
6. I always recommend the couple go into hiding 30 minutes before the ceremony at the absolute latest. Guests typically arrive early to weddings.
7. To help make family portraits go smoother, it's best to have a breakdown of what portraits you'd like and it's really wonderful if both sides of the family have a chance to have their input on what portraits they'd like before the wedding. Supplying me with a list ahead of time, I can go over it and make sure I shoot things in an order that is efficient and won't leave anyone out.
8. During the cocktail hour and the reception, I'll follow you around. Anytime you'd like a photo with someone, grab my attention. I totally love being your personal paparazzi on such a special day!
9. I'd love to help you plan your timeline. If you'd like my input, don't hesitate to email or call!
Add - On
Second Shooter $100/hr
Additional Coverage $400/hr
Day After Tale $500
Siren Tale (Boudoir Tale) $600
Fine Art Album(s)
I can't wait to start planning with you and getting to know you and your love better! If you haven't scheduled your engagement tale yet, let's get that in the books. Feel free to email me any time at psst@chettaratphotography.com.
If you have any questions or would just like to talk, I'm here for you. I hope this guide helps make the process of planning your wedding details much easier and less stressful. Thank you so much for taking the time to read through the guide! Eeeekkkkk , I'm so excited!
Sending you all the good vibes!
Wait A Sec...
I know this is a lot of info thrown at you all at once, but, you got this! Also (because why not add one more thing right), I highly encourage you to make a playlist. Your playlist should include tunes that are meaningful or just make you both want to dance like no tomorrow! This is especially useful for when it's time for couple portraits. I'm a huge fan of dance breaks. My speaker is ready to play all the goodness and my camera is ready to capture it all. While I didn't inherit my Mom's dance gene, I'm totally down to dance with you! Let's make some MAGIC.
